October 19, 2015

Snowmobile North Dakota

Board of Directors Meeting

October 19, 2015


The Snowmobile North Dakota Board of Directors held a web meeting.


Members Present: Dale Deibert, Reily Bata, Joanne Seifert, Todd Rasmusson, Laura Forbes, Sheri Hoffmann, Jesse Fritz, Marty Malachowski


Members Excused: Jeff Seifert, Mark Forbes, Perry Brintnell, Nick Parslow


Members Unexcused: Shawn Cole


Others Present: Todd Thronson – Executive Director, Tari Norby – Office Manager, Erik Dietrich – NDPRD


  1. Call to order at 7:09 PM by President Laura Forbes
  2. Approve Agenda
    1. Todd T. added an item to New Business to discuss the NE probation – this will actually be discussed in Old Business under Probation Systems
    2. Jesse made a motion to accept the updated agenda, seconded by Dale, approved by all members present
  • Approve Minutes
    1. The minutes of the April meeting were e-mailed to all board members prior to the meeting.
    2. Jesse made a motion to accept the minutes as written, seconded by Todd R., approved by all members present
  1. Financial Reports
    1. The financial reports were e-mailed to all board members prior to the meeting
    2. Discussion was held on the raffle ticket money. Joanne made a motion to give $1000 to the scholarship fund, $500 to Grant and Aid and $500 to the club that sells the most raffle tickets – seconded by Dale – approved by all members present
    3. Joanne made a motion to accept the Trail Budget as written, seconded by Reily, approved by all members present
  2. Reports
    1. President’s Report: Laura gave an update on the Pink Ribbon Riders plans for the season and asked if ND wanted to consider putting together an event to coincide with this. She also mentioned Tari will be meeting with Chris Brewer in Saskatoon next week to discuss the International Ride. She also wants the Board to think about a way to acknowledge all Keri has done for SND with her leaving now.
    2. Office Report: see attached document
  3. Marketing Statistics:
    • SND Facebook: Total of 1,921 likes on 10/14/15 (weekly reach 1K)
    • Sno-Dak Facebook: Total of 1,309 likes as of 10/14/15 (weekly reach 1K)
    • Issuu: Over 5,640 reads and 55,667 impressions in the lifetime of our free subscription
    • Website: Monthly reach 877
      • Most Viewed Pages:
        1. Trails
        2. Grooming Forms
        3. Sno-Dak News
      • Constant Contact: 1,623 Contacts
      1. Most Viewed Emails:
        • September/October 2015 Deadline (22%)
        • September/October 2015 Emagazine (20%)
        • September 2015 Newsletter (18%)
  1. Sno-Dak News:
    • Total Income: $18,002.98; Total Expenses:  $3,082.78
    • $1,000 in donations, proceeds will be donated to the Grant & Aid and Scholarship program
    • Will be sending a 1 year subscription to any kid that passes the snowmobile safety class this season.
  2. 14-15 Membership Information as of 10/14/15:
    • 32 Individual/Family Memberships
    • 10 Associate Members
  3. Safety/Enforcement Program Update: Tari has started scheduling snowmobiling classes, contact her to schedule a class in your area. Please remember kids 10 and 11 can now take the class!
    • Bismarck 12/5/15
  4. Sled’N Snap: We have been meeting and working on getting the program started.
  5. 2015 Convention Update (December 4th & 5th, Bismarck, ND at the Ramada):
    • Club secured Amber Holt and Bret Rasmussen for presentations with the $1 membership fee and the raffle ticket funding they received.
    • Book rooms by 11/13/15 to receive discounted rate.
    • Registration is online
  6. Contract: New 2015-2017 SND and NDPRD contract has been approved and signed.
    1. NDPRD Report
      1. Erik briefly states registrations are looking good but will be down from last year likely due to the price increase. 13,000 post cards were sent out with the new age requirements on them.
      2. The highway patrol reported ISOC will be having a race in Devil’s Lake. A cross country two day race on January 2-3, 2016 that will cross our trail system in two points but won’t be directly on our trails
  • Storage Unit – will all the upgraded equipment, NDPRD and SND into one shop with two heated bays, one central location, outside parking and some office space available. This will be paid for by ½ OHV funds and ½ NDPRD and SND with an estimate of $3000 for two years and this is in the budget. Sheri made a motion to do the new storage unit, seconded by Dale, approved by all members present.
  1. Committee Reports
    1. Equipment Committee
      1. New groomer in Fort Ransom, new trailer in Bismarck, new Tucker in Bottineau for the Peace Garden trail
      2. Groomer wages increased to $10/hour, contracted wage now $13/hour and groomer storage now $500/year
    2. Budget Committee
      1. The proposed Trail Program 9-month budget was reviewed. Jesse made a motion to accept the budget as written, seconded by Todd R., approved by all members present.
    3. Regulations Committee
      1. No updates
    4. Awards and Nominations Committee
      1. Associate of the Year – Harper Oil in Rugby
      2. Groomer of the Year – Marty Malachowski
  • Family of the Year – Tyler and Tonia Dosch
  1. Snowmobiler of the Year – Joannie Bruggeman
  2. No nominations were received for Dealer of the Year or Youth Rider of the Year
  3. Hall of Fame – Bob Smith
  1. Trails Operations Committee
    1. The signs are here and can be picked up if anyone is in Bismarck or will bring to Convention to distribute
  • Old Business
    1. Probation Systems – all are in good standing at this time – Cattail, ECVTA, Sargent, and Red River are on probation until June 2016 and the NE is on probation until June 2017.
    2. Peace Garden Trail
      1. Bottineau wants to know what to do to keep the trail system running, meetings continue in that area. Dale will attend their next meeting on 10/23/15.
      2. 30 people want to form a new family club to work with Seldom Seen Snowmobile Club to mesh management of the trail system
    3. 2016 Convention – no bids to date – 2015 Convention will be in Bismarck at the Ramada Inn on December 4-5, 2015.
    4. 2017 State Ride – no bids yet – 2016 State Ride will be in Marion on February 5-6, 2016.
    5. Groomer Tracking Software & Mapping Program Update – system has been paid for just awaiting delivery – on track for regional meetings to discuss/train and the testing period before it’s fully up and running
    6. Manitoba Reciprocity – planning a weekend ride with both Manitoba and Saskatchewan with trail fees waived on both sides – Manitoba wanted a season long reciprocity but that requires legislative approval so we’re only shooting for a weekend right now
  • New Business
    1. Raffle Tickets are in the office for anyone to pick up and start selling
    2. Todd T’s comp time – discussion was held that comp time will not need to be taken in the same week and that Todd can take it in the summer with no more than 2 days off per week. Joanne made a motion to accept this proposal, seconded by Reily, approved by all members present.
    3. Hay Days Booth – Tari brought up that despite a much better placement of our booth at the last Hay Days we only had 77 people inquire at the booth. It is not worth our time and money to advertise there when we get so little return. It was decided we will not have a booth at Hay Days any longer.
    4. Budgeting with baseline of 12,500 registrations for the next year. Todd and Tari presented examples of what our budgets would look like with a few different registration projections. Joanne made a motion to accept the budget using 12,500 registrations projected, seconded by Jesse, approved by all members present
    5. Beaver Valley Sno-Goers Trail System in the Moffit, Linton, and Strasburg area will not be signing their trail system this year due to low participation by members. The miles will be held to see if participation increases next year and they can sign then. This brings the total of miles not allocated to about 140 for the state.
    6. Gift for Keri – Laura proposed getting something for Keri as a going away gift in appreciation of all she has done for SND. Laura proposed a plaque and Todd T. proposed an Amazon gift card for $200. Marty proposed a write up in the paper with a press release given to all ND paper.  Marty made a motion to accept these proposals, seconded by Dale, approved by all members present.
  1. Adjournment
    1. Reily made a motion to adjourn, seconded by Todd R., approved by all members present – meeting adjourned at 8:12PM.
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